Reporting Responsibility for Employees
Most University employees are responsible for promptly reporting any concern of sex discrimination related to a student to the Title IX Coordinator, Deputy Coordinators, UAPD, or staff in the Dean of Students Office.
Employees are encouraged to report to the most appropriate person given their understanding of the concern which has been raised. If you are unsure who to report to please report any emergency/crisis/crime to UAPD (9-1-1) and any non-emergency to the Title IX Coordinator.
It can be difficult to tell a student that you need to report the concern she or he has raised so we offer the following tips:
- Tell the student you need to report the concern.
- As soon as you are aware that the student may have a sex discrimination concern let her/him know your reporting obligation so that s/he can determine what information s/he would like to disclose.
- If the student is reporting an incident of violence (sexual assault, relationship violence) let the student know you will be obligated to report the names of the alleged perpetrator(s) and student(s) affected, as well as relevant facts (date, time, location).
- Let the student know that s/he may request that her/his confidentiality be maintained and the University will consider her/his request.
- Let the student know that there are on-campus confidential reporting options.
- Listen to the concern carefully and empathetically without judgment.
- Try not to make comments about the specific people or situations involved in the concern.
- Try to gather information from the student that will be helpful in assessing the concern without forming an opinion about the viability of the complaint.
- Let the student know multiple complaint and support options are available and provide her/him with a copy of the Title IX brochure available here.
What if the student asks that you maintain confidentiality after they have already shared information with you?
- Tell the student you are unable to and must report the concern
- Let the student know that even when you report a concern they remain in control of whether or not they want to file a complaint, utilize support/assistance options, etc.
Remember that most interim/immediate measures, such as no-contact orders, housing and academic changes, are coordinated by the Office of Title IX and the Dean of Students staff. It is important that you promptly report concerns.
Additionally, if you supervise employees, contractors, agents or students; teach or advise students; or have management authority related to a UA-sponsored program or activity, you have certain responsibilities under the UA’s Nondiscrimination and Anti-harassment Policy. These responsibilities include:
- Promptly notifying the Dean of Students Office if the alleged policy violator and the person who is the subject of the conduct are students (Robert L. Nugent Building, 520-621-7057, www.deanofstudents.arizona.edu); and
- Engaging in appropriate measures to prevent violations of the Nondiscrimination and Anti-harassment policy
The Nondiscrimination and Anti-harassment Policy can be found here.