For Faculty/Staff Who Want to Help a Student

A faculty or staff member is often the first person at the University a student will tell if they have experienced or is experiencing sex discrimination.

The student may share the information for a variety of reasons, such as:

  • Requesting a different seat in class
  • Requesting a room change in the residence hall
  • Explaining an absence or requesting an extension
  • Asking not to be placed in a group with a certain student
  • Stepping down from leadership in a student organization
  • Complaining about a colleague's behavior
  • Explaining uncharacteristic classroom behavior
  • Requesting assistance or support

All faculty and staff should be able to identify Title IX-related concerns when they are raised by a student to assure that students receive appropriate support, resource information, and complaint options.

  • Sexual assault 
  • Sexual harassment
  • Relationship violence
  • Sexual orientation/gender identity/transgender harassment
  • Gender-based stalking

Most University employees are responsible for promptly reporting any concern of sex discrimination related to a student to the Title IX Coordinator, Deputy Coordinators, UAPD, or staff in the Dean of Students Office.

Employees are encouraged to report to the most appropriate person given their understanding of the concern which has been raised. If you are unsure who to report to please report any emergency/crisis to UAPD (9-1-1) and any non-emergency to the Title IX Coordinator.

It can be difficult to tell a student that you need to report the concern they have raised so we offer the following tips:

  • Tell the student you need to report the concern.
    • As soon as you are aware that the student may have a sex discrimination concern let them know your reporting obligation so that they can determine what information they would like to disclose.
    • If the student is reporting an incident of violence (sexual assault, relationship violence) let the student know you will be obligated to report the names of the alleged perpetrator(s) and student(s) affected, as well as relevant facts (date, time, location).
    • Let the student know that they may request that their confidentiality be maintained and the University will consider their request.
    • Let the student know that there are on-campus confidential reporting options.
  • Listen to the concern carefully and empathetically without judgment.
  • Try not to make comments about the specific people or situations involved in the concern.
  • Try to gather information from the student that will be helpful in assessing the concern without forming an opinion about the viability of the complaint.
  • Let the student know multiple complaint and support options are available and provide them with a copy of the Title IX brochure available here or from the Dean of Students website.
  • Tell the student you are unable to and must report the concern
  • Let the student know that even when you report a concern they remain in control of whether or not to file a complaint, utilize support/assistance options, etc.

Remember that most interim/immediate measures such as no-contact orders, housing and academic changes are coordinated by the Office of Title IX and Dean of Students Office. It is important that you promptly report concerns.

Ron Wilson

Vice President & Title IX Coordinator

Division of Equity, Inclusion & Title IX

Janis C. Gallego

Deputy Director, Office of Title IX

Division of Equity Inclusion & Title IX